Working at iTeos

Executive Assistant - Medical Team - Cambridge, MA (USA)

EA-MT

ABOUT ITEOS THERAPEUTICS SA

iTeos Therapeutics is a publicly held (NASDAQ: ITOS), clinical-stage biopharmaceutical company dedicated to extending and improving the lives of cancer patients by designing and developing next generation immunotherapies.

Based in Gosselies, Belgium and Cambridge, MA, iTeos Therapeutics was founded out of the Ludwig Institute for Cancer Research (LICR) and the de Duve Institute (UCLouvain) in 2011.

In March 2020, the Company completed a $125 million Series B2 financing, and in July 2020, the company completed a successful IPO raising over $200 million of proceeds.

This additional capital will allow us to continue to develop our clinical pipeline and maintain our investments in our discovery research team to leverage its fantastic science to improve the lives of cancer patients.


For more information, please visit www.iteostherapeutics.com.

ROLE:  Executive Assistant – Clinical Development Team

Reporting to and under the guidance and direction of the Chief Medical Officer (CMO), we are looking for an Executive Assistant to support the CMO and senior members of the Clinical Development Team and to play an active role in supporting the development of new treatments for cancer.

MAIN RESPONSIBILITIES

  • Provide day-to-day administrative support to the Chief Medical Officer (CMO) and senior members of the Clinical Development team:
    • Identify opportunities to improve the efficiency of the team through organization, providing new tools, optimizing processes or providing support

    • Manage calendars proactively, with excellent communication and prioritization skills to keep  clinical leadership executives informed and prepared for meeting commitments and responsibilities in a fast-paced and dynamic work environment

    • Plan domestic and international travel and process/track expenses and reimbursement

    • Assist with the organization of internal clinical and cross functional project team meetings as well as interactions with various vendors, CROs and consultant staff

    • Provide support for preparation of presentations

    • Maintain confidential files, both paper and electronic, and coordinate/organize a documentation filing system

    • Assist with processing purchase orders, work orders, tracking contracts and legal documents such as CDAs and consulting agreements, and processing invoices

    • Coordinate logistics for Clinical Advisory Board meetings, Medical Symposia, Data Safety Monitoring Board meetings (if applicable) and global regulatory meetings

    • Track submission schedules for key conferences and publications, schedule submission reviews and assist with meeting logistics

    • Organize professional endeavors such as external presentations or visits, speaking engagements, industry affiliations, and external Board or professional society memberships

  • Provide support for travel and other activities for other members of the team, as needed
  • Coordinate with other administrative staff, based in the US and Belgium, to support special projects, company events, and provide cross-coverage

PROFILE

  • Pro-active, highly organized and able to manage multiple tasks
  • Strong interpersonal skills
  • Positive attitude, with independent follow through of tasks to successful completion
  • Attention to detail
  • Commitment to the team’s mission of bringing new therapies to cancer patients
  • Given that this role will be providing support to team members in the US and Belgium, an early work shift (7am-4pm)

PROFESSIONAL EXPERIENCE/QUALIFICATIONS

  • Bachelor’s Degree preferred, with a minimum of 5 years of applicable experience in an administrative role (pharmaceutical or biotechnology industry experience preferred)
  • Proven success in coordination, logistics and administrative efforts
  • Excellent written and verbal communication skills
  • Proficient in the use of Microsoft Office software, particularly SharePoint, Teams and PowerPoint

RECRUITMENT PROCESS

Please send your CV together with an adapted cover letter to the following address : jobs@iteostherapeutics.com. Please, mention the reference EA-TM in the mail object. Your application and related information will remain strictly confidential.

For our recruitments, we closely collaborate with a Recruitment & Selection company, Manning Personnel Group. Your application will be automatically forwarded to them. We, together with Manning Personnel Group, will keep all your data confidential (GDPR compliant approach).
 

Interested ?

Send your CV together with an adapted cover letter to the following address : jobs@iteostherapeutics.com
Please mention the reference EA-MT in the mail object.
Your application and related information will remain strictly confidential.